Fleet, Workshop & Asset Management Software
Drive your fleet with complete visibility, control & profitability
Manage vehicles, drivers, maintenance, workshop jobs, rentals, fuel, costs and compliance from one integrated ERP. Built on Odoo for logistics, manufacturing, construction, mining, equipment rental and corporate transport fleets across India.
Included Modules
Quick Answer
What is Fleet, Workshop & Asset Management Software?
Fleet management software gives you one system for every vehicle you own — what it costs, who drives it, when it was last serviced, which documents are about to expire and how much revenue it earns. TechSlideITS combines fleet operations, workshop and maintenance, asset rentals, fuel, cost tracking and compliance on Odoo ERP, so vehicle data connects straight through to purchase, inventory, accounting and payroll instead of sitting in separate registers.
How fleet, workshop & asset management fits together
Six parts, one system — the short version before the feature list.
A fleet system is only as good as the readings that feed it. Odometer and fuel entries drive maintenance schedules; maintenance schedules drive workshop jobs; workshop jobs consume spare parts and labour; and all of it rolls up into the running cost of each vehicle. When those pieces live in separate registers, none of the numbers can be trusted. When they share one database, cost per kilometre becomes something you can actually report on.
One record per vehicle
Registration, specifications, category, assignment, documents, costs and full service history against a single asset — instead of a file, a register and someone’s memory.
Every kilometre and litre captured
Odometer readings, running hours and fuel entries logged as they happen, giving you real mileage per vehicle rather than a monthly average that hides the problem vehicles.
Maintenance that schedules itself
Service intervals set by distance, hours or date raise alerts before they fall due, so preventive work is planned around your operations instead of forced by a breakdown.
The workshop as a costed job
Every repair becomes a job card that consumes spare parts from inventory and technician time from timesheets, so you know what a repair cost, not just that it happened.
Compliance on a calendar
RC, insurance, fitness, permit, PUC and driver licences carry validity dates, and the system notifies you ahead of expiry rather than leaving it to a diary entry.
Costs that roll up to per-km
Fuel, tolls, spares, labour, insurance and road tax all post against the vehicle, so running cost per kilometre and per hour are calculated from real transactions.
We understand your pain points
Fleet management software gives you one system for every vehicle you own — what it costs, who drives it, when it was last serviced, which documents are about to expire and how much revenue it earns. TechSlideITS combines fleet operations, workshop and maintenance, asset rentals, fuel, cost tracking and compliance on Odoo ERP, so vehicle data connects straight through to purchase, inventory, accounting and payroll instead of sitting in separate registers.
- ✕No single view of where vehicles are, what they cost and who is driving them
- ✕Breakdowns caused by service schedules tracked manually or missed entirely
- ✕Fuel and mileage recorded in registers, so consumption anomalies go unnoticed
- ✕Workshop jobs, spare parts and labour written on paper and never properly costed
- ✕Expired RC, insurance, fitness, permit or PUC discovered only at a checkpoint
- ✕Rental assets, contracts and billing tracked outside the system
- ✕No reliable running cost per kilometre or per hour for any vehicle
- ✕Fleet data disconnected from purchase, inventory, accounts and payroll
What you gain with Fleet & Workshop
- ✓360° visibility of every vehicle, driver, job and cost
- ✓Reduce maintenance cost with scheduled, alert-driven servicing
- ✓Improve vehicle utilisation and prevent unexpected breakdowns
- ✓Track fuel efficiency and catch consumption anomalies early
- ✓Monitor driver performance and keep accountability clear
- ✓Never miss an insurance, permit, fitness or PUC renewal
- ✓Know the true running cost per kilometre and per vehicle
- ✓Extend asset life with component-level maintenance history
Key features of Fleet, Workshop & Asset Management Software
Everything packed into one connected system, built specifically for your operations.
Vehicle Management
One master record per vehicle — registration, specifications, category, manufacturer and status — with the full history of who used it, what was spent on it and what was done to it.
- ✓Vehicle registration and specifications
- ✓Vehicle category, type and manufacturer
- ✓Vehicle status and availability
- ✓Vehicle assignment to drivers or departments
- ✓Complete vehicle history from purchase to disposal
Driver Management
Driver profiles with licence details and expiry, assignment history and performance, so accountability for a trip or an incident is never a guessing game.
- ✓Driver master with contact and employment details
- ✓Licence details with validity and expiry tracking
- ✓Driver-to-vehicle assignment
- ✓Driver performance and trip history
- ✓Linked to employee records where drivers are on payroll
Fuel & Mileage Management
Every fuel entry logged against a vehicle and odometer reading, so mileage is calculated rather than estimated and abnormal consumption surfaces early.
- ✓Fuel log by vehicle, date and quantity
- ✓Fuel consumption and mileage tracking
- ✓Fuel cost analysis by vehicle and period
- ✓Consumption compared against expected mileage
- ✓Fuel cost rolled into running cost per km
Trips, Odometer & Tolls
Trip planning and records with route, toll and journey history, backed by odometer and running-hour entries — the readings every maintenance schedule and cost calculation depends on.
- ✓Trip planning and trip records
- ✓Route details and journey history
- ✓Toll locations and toll records
- ✓Odometer entry and odometer history
- ✓Running hours for equipment and machinery
- ✓Distance tracking per vehicle and trip
Preventive Maintenance
Service schedules driven by distance, running hours or calendar, with alerts before a service falls due — which is how breakdowns stop being a surprise.
- ✓Maintenance scheduling by km, hours or date
- ✓Periodic service plans per vehicle category
- ✓Preventive maintenance alerts before due
- ✓Service checklists for each maintenance type
- ✓Maintenance history per vehicle
Breakdown & Repair Jobs
Raise a repair request the moment a vehicle goes down, convert it to a workshop job, assign a technician and track it through to completion.
- ✓Repair requests raised from the field
- ✓Conversion to workshop job cards
- ✓Technician assignment and scheduling
- ✓Repair progress and completion tracking
- ✓Downtime recorded against the vehicle
Workshop Management
Run your own workshop as a costed operation — maintenance orders, spare parts consumption, labour time and vendor work all recorded against the job and the vehicle.
- ✓Maintenance orders and job cards
- ✓Spare parts consumption from inventory
- ✓Labour cost and technician time tracking
- ✓Internal repairs versus external vendor repairs
- ✓Vendor job tracking and bill matching
- ✓Complete workshop history
Subassembly & Component Tracking
Track major assemblies separately from the vehicle, so you know the life and cost of an engine, a gearbox or a set of tyres across replacements.
- ✓Engine and transmission tracking
- ✓Battery and tyre life monitoring
- ✓Hydraulic components and attachments
- ✓Replaceable assembly history
- ✓Component-level maintenance and cost records
Cost Management
Every rupee a vehicle consumes, captured in one place and grouped by cost category — so running cost per kilometre and per hour is a report, not an estimate.
- ✓Fuel cost and toll charges
- ✓Service, spare parts and labour cost
- ✓Insurance, registration and road tax
- ✓Accident and incident expenses
- ✓Miscellaneous and one-off costs
- ✓Cost category analysis and running cost per km
Compliance & Certificate Tracking
Every statutory document held against the vehicle with its validity, and automatic notifications before it expires — not after a fine.
- ✓Registration Certificate (RC)
- ✓Insurance policy and renewal
- ✓Pollution Under Control (PUC) certificate
- ✓Fitness certificate (FC)
- ✓Permits by route and state
- ✓Driver licence validity
- ✓Automatic expiry notifications before due dates
Asset Rental Management
Rent vehicles and equipment out as a business line — contracts, rental periods, availability, billing and revenue tracked per customer and per asset.
- ✓Rental contracts and rental periods
- ✓Asset availability calendar
- ✓Rental billing and invoicing
- ✓Customer-wise rental history
- ✓Rental revenue tracking per asset
- ✓Rental quotations through Sales
Reports & Analytics
Operational reporting that answers the questions owners actually ask — which vehicle is losing money, which driver damages tyres, and where maintenance spend is going.
- ✓Vehicle cost report and vehicle analysis
- ✓Running cost per kilometre
- ✓Fuel consumption and efficiency
- ✓Vehicle utilisation reports
- ✓Driver performance reports
- ✓Maintenance analysis and history
- ✓Rental revenue reports
- ✓Cost category analysis
Workshop and maintenance, end to end
From a scheduled service to a roadside breakdown — the same job card, the same costing.
Preventive schedules
- ✓Service intervals by kilometre, running hours or date
- ✓Periodic service plans per vehicle category
- ✓Alerts raised before the service falls due
- ✓Service checklists by maintenance type
Breakdown & repair requests
- ✓Repair request raised from site or the field
- ✓Fault description and priority
- ✓Converted into a workshop job
- ✓Vehicle downtime recorded against the asset
Job execution
- ✓Maintenance orders and job cards
- ✓Technician assignment and scheduling
- ✓Work progress and completion sign-off
- ✓Job history retained per vehicle
Spare parts & labour
- ✓Parts issued from inventory against the job
- ✓Stock reduced and valued automatically
- ✓Technician hours captured on timesheets
- ✓Job cost built from parts plus labour
In-house or external
- ✓Internal workshop repairs
- ✓External vendor repairs and job tracking
- ✓Vendor bills matched to the job
- ✓Comparison of in-house versus outsourced cost
Subassembly history
- ✓Engine, transmission and hydraulic components
- ✓Battery and tyre life across replacements
- ✓Replaceable assembly tracking
- ✓Cost and life per component, not just per vehicle
Documents that expire, tracked before they do
Every statutory document held against the vehicle or driver, with notifications ahead of the due date.
Registration Certificate (RC)
RC details held against the vehicle master with validity, so ownership and registration status are verifiable without opening a physical file.
Insurance
Policy number, insurer, coverage and renewal date, with alerts ahead of expiry — the document whose lapse costs the most if a vehicle is involved in an incident.
Pollution (PUC)
PUC certificate validity tracked per vehicle, with reminders scheduled ahead of the renewal window.
Fitness certificate (FC)
Fitness certificate validity for commercial vehicles, notified in advance so the inspection can be planned rather than rushed.
Permits
National, state and route permits recorded with their validity, which matters the moment your vehicles cross state boundaries.
Driver licences
Licence type, validity and endorsements per driver, so an expired licence is caught in the system rather than at a checkpoint.
Connected to the rest of your ERP
Fleet is not a standalone island — it posts to the same purchase, inventory and accounting records as the rest of the business.
Sales
Rental quotations, sales orders and customer billing for rented vehicles and equipment, raised from the rental contract itself.
Purchase
Spare parts procurement and service vendor management, so the parts a job consumes trace back to a purchase order and a bill.
Inventory
Spare parts stock and warehouse management, with consumption posted from workshop jobs and stock valued automatically.
Accounting
Vehicle costs, vendor bills and customer invoices flow into the books, so fleet spend appears in your P&L without re-entry.
Employees
Drivers and workshop technicians managed as employees, linking fleet records to HR and payroll where they are on your rolls.
Timesheets
Technician time booked against workshop jobs, which is what turns labour from an assumption into a measured cost.
Projects
Fleet and workshop work tracked as projects where vehicles are deployed to a site or a contract.
Maintenance
Preventive and breakdown maintenance running on the standard maintenance module, extended for vehicles and equipment.
Dashboards
Real-time fleet, cost and utilisation dashboards built on live transactional data rather than a monthly consolidation.
Built for organisations that run vehicles and equipment
Anywhere a vehicle, a machine or a rented asset has a cost attached to it.
Logistics & transport
Owned and attached fleets where trip records, fuel efficiency and cost per kilometre decide whether a route is profitable.
Manufacturing
Plant vehicles, forklifts and material handling equipment maintained on running hours rather than distance.
Construction
Excavators, loaders, tippers and site vehicles deployed across projects, where equipment cost has to be seen per site.
Mining & quarry
Heavy equipment working in punishing conditions, where preventive maintenance and component life tracking directly protect uptime.
Equipment rental
Rental businesses that need contracts, availability, billing and revenue per asset alongside the maintenance that keeps assets rentable.
Service organisations
Field service fleets where technician vehicles, trips and running costs need tracking alongside the jobs they serve.
Corporate transport
Employee transport and pool cars, with driver assignment, usage and cost allocation by department.
Government organisations
Departmental vehicle fleets requiring documented maintenance, certificate compliance and auditable cost records.
Crusher & RMC plants
Tippers, loaders and transit mixers, where fleet cost sits alongside the plant ERP we already build for these industries.
Why businesses pick our fleet solution
Built on Odoo ERP
A proven, open platform rather than a closed fleet app — so fleet shares the same database as your sales, purchase, inventory and accounts.
Modular & scalable
Start with vehicles, fuel and maintenance; add workshop, rentals and analytics when you need them. You are not forced to buy the whole thing on day one.
Mobile ready
Drivers and site staff log odometer readings, fuel entries and repair requests from a phone, which is the only way field data stays current.
Role-based security
Drivers, supervisors, workshop staff and management each see what they should. Cost and rental revenue data stays with the people entitled to it.
Real-time dashboards & analytics
Live utilisation, cost and maintenance dashboards, with the underlying reports available when someone wants to check the number.
Workflow automation
Repair requests, maintenance approvals and rental contracts follow configured approval flows instead of phone calls and follow-ups.
Alerts that reach people
Email and notification alerts for service due, certificate expiry and pending approvals, so a reminder lands with the person who has to act on it.
Multi-company & multi-branch
Run several companies, depots or branches in one system, with fleet data separated where it must be and consolidated where it helps.
Implementation & support
Configuration, data migration, training and go-live handled by us, followed by AMC support from the team that built your setup.
How we roll out your Fleet & Workshop
A structured, low-risk implementation method that gets you live faster — with training and support at every step.
Discover
We study your workflows, pain points and goals across every department.
Design
A tailored ERP blueprint — modules, integrations and a phased rollout roadmap.
Configure & Build
We configure masters, workflows and any custom features to match your business.
Migrate & Train
Safe data migration, hands-on user training and user-acceptance testing.
Go-Live
Guided go-live with on-site/remote support so your team is confident from day one.
Support & Grow
Responsive AMC support, updates and enhancements long after go-live.
Fleet & Workshop that connects to your existing tools
The systems fleet & workshop businesses actually run — integrated so your data flows in one place.
Fleet, Workshop & Asset Management Software — frequently asked questions
Fleet management software is a single system for managing the vehicles and equipment an organisation owns — vehicle and driver records, fuel and odometer readings, preventive and breakdown maintenance, workshop jobs and spare parts, statutory documents, operating costs and rentals. Instead of separate registers for each of those, everything is recorded against the vehicle, so utilisation, running cost per kilometre and maintenance history can be reported rather than estimated.
Preventive maintenance scheduling by kilometre, running hours or date with alerts before service falls due, plus breakdown repair requests that convert into workshop job cards. Each job records technician assignment, spare parts consumed from inventory, labour time and completion — whether the work is done in-house or by an external vendor. Major subassemblies such as engines, transmissions, batteries and tyres can be tracked separately so component life and cost are visible across replacements.
Yes. RC, insurance, PUC, fitness certificate, permits and driver licences are stored against the vehicle or driver with their validity dates, and automatic notifications can be configured to go out ahead of each due date so renewals are planned rather than discovered at a checkpoint.
Fuel, tolls, spare parts, labour, service charges, insurance, registration, road tax and incident expenses all post against the vehicle as they occur, and distance comes from odometer entries. Running cost per kilometre — or per hour for equipment measured on running hours — is then calculated from those actual transactions rather than from a manual estimate.
Yes. We integrate third-party GPS and telematics devices from established vendors so location and trip data can flow into the fleet records alongside odometer, fuel and maintenance information. The device and its certification come from the hardware vendor; we handle the integration into your ERP.
Yes. Asset rental covers rental contracts, rental periods, asset availability, customer-wise rental history, rental billing and revenue tracking per asset. Rental quotations and invoices are raised through the Sales module, so rental income appears in your accounts alongside the maintenance cost of keeping those assets rentable.
It is built on Odoo ERP and integrates with the standard Sales, Purchase, Inventory, Accounting, Employees, Timesheets, Projects and Maintenance modules. That means fleet data is not stranded in a separate application — spare parts come out of your inventory, vendor bills land in your accounts and technicians are your employees.
Yes. Vehicle masters, driver details, document validity dates, opening odometer readings, spare parts stock and past maintenance history can be migrated after mapping and validation, so you go live with history rather than starting from an empty system.
Logistics and transport, manufacturing, construction, mining and quarry, equipment rental, field service organisations, corporate employee transport and government departments — along with crusher and RMC operations, where we already implement plant ERP and fleet sits naturally alongside it.
Pricing depends on modules, users and cloud vs on-premise. Request a free, no-obligation demo and we will tailor a quote to your business.
Other products we serve
Ready to transform your Fleet & Workshop operations?
Book a free, no-obligation demo. Our consultants will map your workflow and show you exactly how TechSlideITS ERP fits.